M IN U T E S
The Village of Evendale
Regular Council Meeting
August 10, 2006
The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. There was no discussion.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Chris Schaefer, Mr. Doug Lohmeier, Mrs. Carolyn Smiley-Robertson and Mr. Jeff Albrinck. Also present were: Chief Fiscal and Accounting Officer, George Snyder; Village Engineer, James Jeffers; Assistant to the Mayor, Jack Cameron; Economic Director, Linda Fitzgerald; Village Solicitor, Tim Burke and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the July 13, 2006 Council Meeting Minutes; CFO Report for July, 2006; Tax Administrator’s Report for July, 2006; current Departmental Reports and Treasurers Report for June and July 2006. A motion was made to accept the consent calendar by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved.
Matt Grever from Anchor Properties and Dean Miller from Miller Valentine gave an update on Evendale Commons. Matt Grever said that they plan to present council with an update three to four times a year. There are changes in what we are asking for tonight in regards to the lot split that is on the agenda as an ordinance. Fifth-Third Bank is anxious to get started so what we are explicitly asking for tonight is the creation of parcel C3, the parcel that will be sold to Fifth-Third. We will leave the C1 and C2 lot combined as it is now and deal with that when we have a development plan for those two parcels.
The Evendale Commons is still a work in progress and you will start to recognize features this fall. Our first tenant, Wal-Mart Supercenter’s shape of their site is ready and they will work on it for 30 days. A neighborhood shopping center anchored with a Starbucks Coffee Shop will be near the entrance of Glendale-Milford Road. They plan to open early in 2007. They are talking to casual dining restaurants to service the office portion of the complex. The outlot on Reading Road will have Fifth Third Bank’s new state-of-the-art facility and they are ready to get started. The proposed opening date for Wal-Mart is March or April 2007. We have had tremendous interest from prospective retail tenants. The PBD allows up to 7 outlots on Reading Road. The interest level will sky rocket once the Wal-Mart and Starbucks go up.
Dean Miller, Miller Valentine, said that once the infrastructure is in around November, there will be more interest in the site from office businesses because people will be able to see the features of the property. Office activity in the summer is relatively stagnant. They will ramp up the marketing with the infrastructure being finished this fall and will see more activity and opportunity. We have information out to all of the brokerage community and signs up at the site. There is a lead for Hamilton County Development Corporation to potentially move their facility. The best feedback about the site is central location and good accessibility and that employees don’t need to drive somewhere else to have lunch.
Chris Schaefer asked what was the roll of Murphy Abernethy & Ruther office properties who are listed on the Evendale Commons marketing brochure. Dean Miller clarified that they are the brokerage team within Colliers International that is actually doing the day to day legwork on the site. The majority of the infrastructure is scheduled to be completed in November.
Mayor Apking gave the Mayor’s Report. The paths at Griffin were redressed and at Gorman Farm one of the paths is in and others are being worked on. Mr. Puthoff asked when striping would be completed at Griffin. James Jeffers stated that the Griffin parking lot striping will be done along with the street project striping when the street project is complete.
The September Council meeting will be held at the Administration Building in Council Chambers and not at Gorman Farm as had been discussed previously.
Chris Schaefer said his committee met with Chief Foust and reviewed the Police Hiring Process. The Fire Department, Gorman Farm and Service Department did not have anything this month. We will begin the budget review process next month.
Jeff Albrinck gave the Financial Report. Receipts last month were just over $1.1 million and expenses for the month were $920,000. This does not include the Anchor Project.
Doug Lohmeier gave the Recreation Report. He stated that the Recreation Commission approved an event called Rock the Dale from 2:00 – 10:00 pm Friday, August 18th at the Pavilion. Some local bands consisting of high school kids will be performing. The mainliner band is from Indianapolis. There were 450 people at the Hot Wax concert a couple of weeks ago. Evendale residents consisted of about 25% of the total people attending concerts this summer.
Mayor Apking presented Ordinance #06-42 ORDINANCE AUTHORIZING THE POLICE CHIEF TO SELL THREE USED POLICE CARS TO THE VILLAGE OF ELMWOOD PLACE AND DECLARING AN EMERGENCY. A motion to read Ordinance #06-42 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Puthoff, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to adopt Ordinance #06-42 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #06-42 adopted as an emergency.
Mayor Apking presented Ordinance #06-43, APPROVING ADDITIONAL APPROPRIATIONS TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. A motion to read Ordinance #06-43 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #06-43 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #06-43 adopted as an emergency.
In regards to Ordinances 06-44A and 06-44B, Tim Burke explained that the developer is withdrawing its request to subdivide the parcel to the north of Cunningham Drive into C-1 and C-2 and only seeking approval of the split of the lot to the South of Cunningham Drive into C-3 and C-4 to accommodate 5/3rd Bank.~ The Planning Commission recommended denial of the entire package.~ Before Council can consider the modified subdivision request must be referred back to the Planning Commission.~Article 6, Section 3 of the Charter requires that “in dealing with Council actions on plans, plats or ordinances, every such ordinance which shall be amended in the council not in accordance with a recommendation of the Village Planning Commission and every other ordinance which would make amend or modify any plan or which approve any plat unless the same
were previously acted upon by the Village Planning Commission shall before passage be referred to the Village Planning Commission for its recommendation”.
Mr. Schaefer suggested to Anchor that they address Planning Commission's concern about leaving one large lot after creating the 5/3rd lot when they come back to the Planning Commission.~ Mr. Burke stated that the lot is one
big lot now. The plan is for the lot to be subdivided into a series of smaller lots.~ He expressed the opinion that the lot to the south of Cunningham could not be developed as a single lot nor even as two lots, one for 5/3rd and the rest as a single lot under the zoning regulations that apply to the site.~ It would not comply with the PBD already approved.~ The lot will have to be further subdivided even after the split for 5/3rd.~ The Village is protected by those regulations against the possibility of a strip center on that lot.
A motion to table Ordinances #06-44A and #06-44B and refer the creation of Lot C-3 back to Planning Commission was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved.
Mayor Apking presented Ordinance #06-45A, ORDINANCE APPROVING A LOT SPLIT OF THE PROPERTY AT 3281 PLATEAU PLACE OWNED BY ERNEST AND GLADYS BOWMAN AND DECLARING AN EMERGENCY. Mr. Vonderhaar was recused from the vote in order to avoid a possible conflict
of interest. Mr. Schaefer explained that at the end of Plateau Place the Bowmans own two acres and are selling one acre to Caroline Duffy who wants to build a house there. The sewer line is not going in on Plateau and there is enough room to have a septic system installed and approved by the county on this lot. Council’s decision is only to split the property. A motion to read Ordinance #06-45A by title only was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of the ordinance was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #06-45A as an emergency was made by Mrs. Smiley-Robertson, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance
#06-45A adopted as an emergency.
Mayor Apking presented Ordinance #06-45B, ORDINANCE DENYING APPROVAL OF A LOT SPLIT OF THE PROPERTY AT 3281 PLATEAU PLACE OWNED BY ERNEST AND GLADYS BOWMAN AND DECLARING AN EMERGENCY. A motion to table indefinitely Ordinance #06-45B was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved.
There being no further business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved. Council adjourned at 7:40 pm.
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Mayor
Attest:
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Village Clerk
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